Teams and Rosters on SignUpToPlay

Club Directors can create teams within their own club. Obviously, they will be required to create teams before they can enter them into events that are using SignUpToPlay.com to manage their event entries. Depending on the event (it's up to the event director), the Club Director may also have to add players to their teams prior to entering the team into an event.

This process of adding players to the team is called building the "Default Roster"


The difference between a "Default Roster" and a "Tournament Roster"

The Default Roster is the roster you build here by assigning players to your team.

A Tournament Roster is the roster automatically created when you enter a team into an event.

For example, let’s say you create a team and assign players to your team, creating your default roster. You then decide to enter that team into an event. When you enter the tournament, your default roster gets copied to create the tournament roster for the event. If you decide to remove a player from your tournament roster and add a different player from your club, the changes only affect the tournament roster. That is, the changes do not affect the "Default Roster", they only apply to the particular event's "Tournament Roster"!

To modify your tournament roster, you use the "Enter Events" function from the menu. Then click on the tournament entry for the team you wish to modify. You can use "Add Players" to add players to this tournament roster. You can select the player and then select "Remove" to remove the player from the tournament roster. Modifications made to the tournament roster for this event have no affect on either the "Default Roster" or any other "Tournament Roster".


Creating Teams

1. Click "New Team".
2. Enter the team information.
3. Click "Save".

It is recommended that you leave both the team name and the team code blank and let SignUpToPlay generate them for you. After the team has been added, you can always modify the team name to change the name to "16-Black" or "16-Red" or something else, instead of "16-1".

In most circumstances, the Team Code should not be modified.


Creating your Default Roster: Adding players and staff to a team

Adding players to your teams is a simple process. You will select the team, then add the players to the team. Since a player can only be on one default roster, once you put a player on a team they will no long show up in the player select list.

1. Click on the team you wish to add players to.
2. Click "Players" and a new window will appear showing the players already on the team.
3. Click "Add Player".
4. Select the player from the list and click "Save".

Repeat these steps for each player.

Adding staff members to your teams is also easy. You will select the team, then add the staff member to the team. Since a staff member can be on multiple rosters with multiple roles on each roster, you will also have to select the members role on the team.

1. Click on the team you wish to add staff to.
2. Click "Staff" and a new window will appear showing the staff members already on the team.
3. Click "Add Member".
4. Select the staff member and their position (role) and click "Save".

Repeat these steps for each member. A staff member may be added several times to each roster, but must have a different role each time.


Printing the Team USAV Registration Form

1. Click on the team you wish to print the registration form for.
2. Click "USAV Form".
3. Use your browser's print option to print the form.

Normally, this form is submitted to the region office along with all of the original, signed memberships form, and a check for the total amount for the team.


Modifying your Default Roster

If you modify your default roster, the changes are not automatically carried through to your tournament roster. Any changes to specific player information (height, reach, year, etc) ARE automatically carried through, but the adding or removing of players from the roster is not. After making permanent roster changes, you need to "Rebuild" your tournament roster for each event entry that the change affect.


How to "Rebuild" a Tournament Roster

1. Using the main menu on the left, click "Enter Events".
2. Click on the event entry for the team whose default roster you modified.
3. Click "Rebuild Roster".

This process will need to be done for each event entry for the team.